Options

From the Options screen you may assign various selling options to the inventory item currently selected from the Item Name list on the left-hand side of the screen.

• NOTE: The currency symbol displayed can be changed from the Secure Site Settings Menu.  The currency used is based on the currency selected for your Internet orders.

You may have up to three (3) options associated with each inventory item, such as color, size and material.  This will enable customers to choose additional options with their purchase, or to simply specify different options that customize the order.  You may also associate an additional cost and charge for each option.

• Current Options - This list box will show all of the Options that you have defined for this item.

• Add - Create a new Option.  Clicking on this button will open a small dialog box into which you can enter the name for the new Option.  

• NOTE: The name you enter here will appear on your website.

• Edit - Edit the name of an existing option.  Clicking on this button will open a small dialog box into which you can change the name of an existing option.  The name you enter here will appear on your website.

• Remove - Deletes the currently selected Option.

• Warning:  If you are tracking quantities of your option combinations, deleting an option will remove the option column listing, and ALL option combinations and inventory values.  You would need to re-enter all new option combinations.

• Values for ... - (The currently selected Option name will appear following the words "Values for" in the title of this table.)  This table shows you all of the options available for this item with their associated Charges and Costs.   To adjust the width of each column, click and hold on the column separator and move it left or right accordingly.

• Add - Creates a new Value and adds it to this table.

• Edit - Edit's the name of an existing option value.

• Remove - Deletes the currently selected Value from that option.

• Warning:   If you are tracking quantities of your option combinations, removing an option value will delete the option combinations with that value and the corresponding inventory values.

• Edit Extra Charge - Clicking on this button will allow you to enter and edit the Extra Charge field for the currently selected Value.

• Edit Extra Cost - Clicking on this button will allow you to enter and edit the Extra Cost field for the currently selected Value.

Example of Use:

In the example shown above, art glass is being sold with the options of by Color and by Size.   You have the ability to make each Color or each Size offered at an extra-charge option to the customer, as shown above.   Or by simply listing the available options, but leaving the "extra cost" and "extra charge" fields blank, the options will be available (selectable) without charges.

• For this Item, Track Quantities Based on the above Option Combinations (Checkbox) - If this box is checked, available quantities and re-order points will be monitored for each possible option that you have assigned. (The system   Default is NOT-enabled.)  The table immediately below this checkbox is editable by clicking on any field within the table and editing the values directly or by selecting from a drop-down list.

• Column 1 contains the option combination's ID (sub-item ID). This ID is automatically created when you establish an option combination with quantities.

• Columns 2, 3, and 4 correspond to your options. Your established options will appear in the heading of the columns.  Clicking in the filed displays the drop-down listing of option values to be selected.

• Columns 5 and 6 contain the related Quantity and Re-order Point for each option combination. Click in the corresponding fields to enter your current quantity and re-order point.

Your established options will appear in the heading of the options table.  Columns 1, 2, and 3, correspond to your options. Columns 4 and 5 list the related Quantity and Re-order Point for the option combinations.  By clicking in the column fields, you are able to select the option combinations from drop-down listing. Click in the corresponding fields horizontally to enter your current quantity and re-order point.

• Warning:   If you are tracking quantities of your option combinations, removing an option value will delete the option combinations with that value and the corresponding inventory values.

• Remove Combination - Deletes the currently selected Option Combination (Sub-Item).  Clicking in any horizontal field of the option combination, and clicking the "Remove Combination" button, will remove this sub-item from your inventory.

Example of Use:

In the example shown above, if you can no longer sell "Small + Blue" art glass, but you are still able to sell all other option combinations of art glass, highlighting one of the option fields in the "Small" + "Blue" option combination row and clicking the "Remove" button will delete only this option combination from your inventory.  This will save you from re-establishing the other option combinations and their quantities and reorder points.

NOTES:

• If you wish to maintain complete control of your inventory and inventory values, you will need to track quantities based on the option combinations and establish any additional costs and charges for each.  This enables Y.E.S.!™ to develop true inventory values.  If you elect NOT to track quantities based on option combinations, your inventory and item reports will display inventory values based on "Average Costs" and "Average Prices."  These average values will limit the accuracy of your inventory value information.

• The changes that you make on this screen pertain only to the inventory item currently selected from the Item Name list on the left-hand side of the screen.  

• Each item may have a completely different set of options available.